Are you trying to figure out how to be more productive? Are there times when you feel like you’re just not working as hard as you could be? If so, don’t worry – you’re not alone. Many people struggle with productivity issues from time to time. The good news is that there are steps that you can take to be more productive. In this blog post, we will discuss different ways that you can increase your productivity and get more done each day!
One Task at a Time
One way to be more productive is to focus on one task at a time. When you try to do too many things at once, you can end up feeling overwhelmed and stressed out. This can lead to you losing focus and not being able to get anything done. Instead of trying to do everything at once, try focusing on one task at a time. You’ll be surprised how much more you can get done when you give your full attention to one thing!
Another way to increase your productivity is by delegating tasks. If there are certain tasks that you don’t need to do yourself, delegate them to someone else! This will free up your time so that you can focus on more important tasks like your side hustles or investments.
You can also limit interruptions throughout the day. When you’re trying to get work done, it can be easy to get sidetracked by things like phone calls, emails, and social media notifications. To stay focused, try turning off your phone or putting it on silent mode. You can also set up email filters so that you only see messages from certain people during certain times of the day.
Another tip is to take regular breaks. It might seem counterintuitive, but taking breaks can actually help you be more productive! When you take a break, it gives your mind a chance to rest and recharge. This can help you come back to your work feeling refreshed and ready to tackle whatever comes your way!
Set and Update Goals
In addition to taking breaks, another way to be more productive is to set and update small goals. Having specific goals that you’re working towards can help you stay focused and motivated. Make sure to review your goals regularly and update them as needed.
Segmenting the Day
You can also break the day into 60 or 90 minute blocks of time. This will help you stay on track and make sure that you’re using your time wisely.
Group Like Tasks
Another helpful tip is to group similar tasks together. If you have a few different tasks that are related, try doing them all at once! This will save you time in the long run and help you stay focused.
Identifying your peak productivity hours is also important. Study and study has shown that people have different times of the day during which they naturally get more done and can stay better focused.
Early on, people thought that the early morning hours were best for everyone, which is one reason people like to start early. Levels of cortisol, the stress hormone, are generally lower in the mornings.
However, further research reveals that this shouldn’t be a one-size-fits-all approach and there may be many more chemicals at play in our systems. The endocrine response in various bodies throughout a population at given times throughout the day can vary widely, so it takes some trial and error to find out when your peak hours are.
Most people will find that there is a solid two hour block of time during the day in which they find it easier to work. When you write out your goals and break your day into time blocks, make sure your most tedious tasks are scheduled for your peak times for obvious reasons.
Put simply, these tasks will suck less if you’re doing them during an ambitious part of the day.
Finally, removing clutter from your workspace can also help you be more productive. A messy desk can be a big distraction and make it difficult to focus on your work. So take some time to declutter and get rid of anything that’s not absolutely necessary.
The accumulation of stuff all over your work area has a psychological effect. This effect can be turned into positive reinforcement as you being to remove clutter and things become more streamlined looking. It’s like a goal inside of a goal, so there is a natural sense of reward.
It’s not just about physical clutter, either. The brain can be just as cluttered as the messiest desk. When there’s too much going on up there, it can be hard to think clearly and to efficiently recall things from memory.
Just like an important document can become buried underneath a set of folders and a batch of proposals, an important thought can be blurred by having too much on your mind. That’s why it is so important to write things down.
One study showed that people who were not writing down notes during a class actually stored as many unimportant facts as they did facts that were actually relevant to the lesson. The other group who took notes remembered a much greater amount of important points.
Another analyzed hiring managers in the process of hiring job candidates. Those who took notes were able to remember 23% more about their potential employees than those who went it with memory alone.
Utilizing a Timer
Making use of a timer is a good way to stay on task. It keeps you committed to focusing on the task at hand for a predetermined amount of time. Once the timer goes off, you can then take a break before starting the next task.
This timer technique can be especially helpful when working on tasks that you don’t enjoy or find difficult. However, don’t make the mistake of watching the clock when you’re working on something monotonous.
It will seem like the time is never moving. Plus, if you’re focused on the timer, you aren’t working. Setting a timer also makes breaks more meaningful.
If you want to know how to be more productive by using a timer, you should try the Pomodoro method. This method prescribes working on a task for 25 minutes, taking a short five minute break, then repeating with every four breaks being a total of 15 minutes.
Having Someone Else Hold you Accountable
One way to increase personal productivity is to have someone else hold you accountable. This could be a friend, family member, or coworker. Having someone to check in with you can help make sure that you’re staying on track and getting things done.
One technique is called body doubling, and it essentially involves having someone present with you while you work. When they know they are being watched, people tend to be better focused, stay more engaged, and hold themselves more accountable.
It also helps reduce feelings of isolation and decreases procrastination. You can have your “double” set high standards for you, which can help you reach ambitious goals.
You don’t need your double to commit to you and only you while working, as this would certainly make it much harder to find someone who had the time to help. Instead, the other person can be engaged in their own work while simply being physically present.
As long as you describe to them what you plan on achieving and your goal time frame, they will automatically hold you accountable as far as your brain is concerned. This is because it is in our human nature to want to satisfy our obligations to others.
Prioritizing Tasks Ahead of Time
Prioritizing tasks ahead of time is a great way to prevent multitasking. As we mentioned earlier, multitasking can kill productivity, even though it feels like you’re really barreling through your goal when you’re doing it.
A lot of people find that it is best to begin your list with the most difficult task of the day. People tend to have more energy and focus in the mornings and tend to be a bit more ambitious during this part of the day.
Prioritizing also has the obvious benefit of helping you to remember even the smaller, more mundane tasks. Some activities seem so trivial that they aren’t worthy of even writing down.
Creating a list with ranked priorities keeps you from forgetting to get these little things done. Sprinkle these types of chores into your day here and there so you frequently get to feel a sense of accomplishment. By not leaving them all for last, you will avoid the neglectful performance that could potentially be there should you procrastinate.
Listening to Music
We all know the power of music and how it can heavily influence emotion. But do you know how to be more productive by using music?
Listening to music can help you get through repetitive tasks more easily. It can also give you a boost in creativity before as well as during an activity and increase cognitive functioning on some tests.
Research shows that those who listen to music while working reach their goals more quickly and have better ideas in general. Not every song will have you plowing through your to-do list, however.
It all comes down to type of music you choose. Pop music is the worst choice here, often because it causes you to want to sing along in your head. If you must try to use music with lyrics, it is best if you already know the words so you’re not engaging in thought about the as the music streams.
Free-flowing, harmonious sounds, like what you would probably hear in a meditation studio, have been shown to provide the greatest increase in IQ in cognitive tests. Also, highly repetitive, simply-structured music with a narrow tone range was the most beneficial in increasing reading comprehension scores among students studied.
Hopefully you have picked up some pointers on how to be more productive in your endeavors. All these little pointers can add up a great increase in personal bandwidth, meaning you can get more things done in a set time period and your output. They can also help you produce an output that is of much higher quality.